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Virtual Committee and Board Meeting - March 30

Public Comments at Virtual Committee and Board Meetings

Due to the Coronavirus pandemic, the Indiana Area Board of Directors will conduct a virtual Buildings/Grounds/Transportation/Finance committee meeting and a special board meeting on Monday, March 30, 2020 at 5:30 p.m.  You will have the opportunity to view it live via a link on our website.  During the remote meeting, you will be able to interact with the Board during the public comment period.  Respectfully, we are requesting that those wishing to give public comments on Monday, March 30 be registered by Friday, March 27 at noon.  


The links to sign up for public comment, as well as committee input, are available on the District’s website and are listed below: 


Public Comment - Committee Meeting and Special Board Meeting

  • Click here to submit a comment/question for the Buildings, Grounds, and Transportation Committee.
  • Click here to submit a comment/question for the Audit and Finance Committee Meeting
  • Click here to submit a public comment during the March 30, 2020, Special Board Meeting

Agendas - Committee Meetings and Special Board Meeting 

  • Click here to view the Buildings, Grounds, and Transportation Committee Agenda
  • Click here to view the Audit and Finance Committee Agenda 
  • Click here to view the Special Board Meeting Agenda for March 30

Viewing the Committee Meetings and Special Board Meeting

A link to view the recorded committee and board meeting will be posted on the website within 24 hours after the meeting for those who cannot join the live meeting.  


Many individuals may have questions for the Committee’s consideration and/or public comment for the entire Board.  See below for a list of suggested practices for remote conferencing etiquette to allow everyone to be involved and heard in the meetings. 


Google Meet / Hangout Etiquette Guide for Committee Meetings and Public Comment during Board Meetings.

  • When you enter the Meet / Hangout, mute yourself (If you are already not muted.)
  • When you have a question during a committee meeting, type in the textbox and wait for the Superintendent and/or Board President to call on you. Public comment during the Board meeting occurs at the beginning of the meeting.  
  • When you have something to contribute to what is being said, but it is not your turn, wait until you are called upon by the Board Chair and/or Superintendent.  
  • Wait for the Board President/Superintendent to call on you to unmute yourself.
  • Only one person should contribute/talk at a time
  • Look into the camera when you are talking.
  • Stay attentive. Pay attention to the individual speaking.

Board Policy #903 - Guidelines for Public Participation at Meetings

 

Whenever issues identified by the participant are subject to remediation under policies and procedures of the Board, they shall be dealt with in accordance with those policies and procedures and the organizational structure of the district.

 

The Board requires that public participants be residents or taxpayers of this district or:


  1. Anyone having registered a legitimate interest in a contemplated action of the Board.
  2. Anyone representing a group in the community or school district.
  3. Any representative of a firm eligible to bid on materials or services solicited by the Board.
  4. Any district employee.
  5. Any district student.

All individuals wishing to participate in a public Board meeting shall register their intent with the Board Secretary prior to the meeting and shall include the name and address of the participant, topic to be addressed and group affiliation, if applicable.

 

No participant may speak more than once on the same topic unless all others who wish to speak on that topic have been heard.

 

All statements shall be directed to the presiding officer; no participant may address or question Board members individually.

 

The presiding officer may interrupt or terminate a participant's statement when the statement is too lengthy, personally directed, abusive, obscene, or irrelevant; request any individual to leave the meeting when that person does not observe reasonable decorum; request the assistance of law enforcement officers to remove a disorderly person when his/her conduct interferes with the orderly progress of the meeting; call a recess or adjourn to another time when the lack of public decorum interferes with the orderly conduct of the meeting; or waive these rules with the approval of the Board.

 

The time allocated to the public comment period will ordinarily be limited to three (3) minutes per speaker. The Board recognizes that some topics will arise that will necessitate a longer public comment period. In the event that there is insufficient time for public comment at any meeting, the Board, at its discretion, may extend the time of the public comment period, defer the public comment period to the next regular or special meeting of the Board, or to a meeting held in advance of the next regular or special meeting of the Board.

 

Electronic recording devices and cameras, in addition to those used as official recording devices, shall be permitted at public meetings under guidelines established by the Board.

 

No placards or banners will be permitted within the meeting room.

 

The meeting agenda and all pertinent documents shall be available to the press and public at the meetings.